Finance & Admin Assistant (SC5)

About the role

The World Food Programme (WFP) is hiring a Finance and Administration Assistant (Service Contract, SC5) for its Khorog Field Office in Tajikistan. The role supports finance, budget and administration functions and coordinates receipt, dispatch and verification of commodities to strengthen warehouse operations. The assignment lasts one year and is extendable.

Key responsibilities

• Liaise with the Country Office Finance and Administration Unit and others on contracts, budget and payments, as directed by the Head of Field Office.
• Monitor the sub-imprest bank and petty cash accounts regularly.
• Verify vendor claims, advances, payment requests, disbursement vouchers, Cooperating Partners' financial reports and other receivables, ensuring timely and compliant payments.
• Record expenses against the approved budget and process payments to suppliers, cash grants and invoices.
• Maintain the web-based register of invoices and payment transfers and file documents according to WFP standards.
• Assist in preparing reports on budgets, accounting, finance and statistics.
• Record fixed assets, vehicle fuel and spare parts spend, and act as Assets Focal Point conducting the physical count.
• Supervise drivers, update the fleet management system, assign vehicles through the Humanitarian Booking Hub and report monthly on fleet and assets.
• Keep accurate records of stationery and spare parts stock.
• Collect and archive project documentation, screen and collect programme documents, and give on-the-job training to support staff.
• Arrange travel, accommodation and venues for workshops, trainings and seminars.

Required profile

• Secondary school completion; a bachelor's degree in Accounting, Finance, Mathematics, Computing, Development or Business Administration is desired.
• At least 5 years of progressive experience in administration and finance.
• Demonstrated experience preparing financial and admin reports, and previous work for international organizations in these fields.
• Fluency in English, Tajik and/or Russian; fluency in both Tajik and Russian is an advantage.

Required skills

• Knowledge of Excel or specialized asset management software.
• Experience with complex local development programmes is an asset.

WFP offers training, accreditation, coaching and mentorship, internal mobility, and an attractive compensation package.