Office Assistant – Administrative Support

About the role

The Office Assistant will provide administrative, logistical, and office operations support for the HIV, Global Health Security, Maternal‑Newborn‑Child Health and Nutrition project team to ensure efficient day‑to‑day functioning of the office. Reporting to the Operations Manager and working closely with project staff, the incumbent will handle office administration, travel coordination, inventory management, records maintenance and general office services.

Key responsibilities

• Serve as primary point of contact for inquiries, directing visitors and vendors to appropriate staff.
• Receive, log, distribute and track incoming and outgoing mail, courier packages and inter‑office correspondence.
• Maintain inventory of office property, equipment and supplies, prepare asset handover documents and monitor stock levels.
• Provide logistical support for staff and visitors during business travel and field trips, including transportation, accommodation, visas and travel expense reports.
• Assist with team meetings by arranging facilities, preparing materials, processing purchase requests and taking minutes.
• Review supplier invoices, record them in the system and forward to Finance for processing.

Required profile

• High school diploma or equivalent (higher education preferred).
• Minimum three years of experience in administration and office operations.
• Ability to coordinate support staff and service providers.
• Knowledge of administrative, safety and storage requirements.
• Proficiency with Microsoft Word, Excel and Outlook.
• Excellent written and oral communication skills.
• Fluency in Russian, Tajik and English.
• Eligibility to work in Tajikistan (Tajik nationals or authorized residents).

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft Outlook

What we offer

• Annual basic salary range TJS 104,000 – 140,000.
• Competitive benefits package, professional development and work‑life balance initiatives.